ExecutiveAssistantatHearstinNewYork,US

Hearst
Hearst Hearst is a leading global, diversified media, information and services company with more than 360 businesses.
2mo Job

REPORTS TO: SVP HCM & Finance, Tech and 

Executive Director, HCM & Sr. Counsel

Hearst Corporation owns roughly 360 businesses, including dozens of daily and weekly newspapers, hundreds of global consumer magazines, 30 broadcast and radio stations, and ownership in leading cable networks, including ESPN, A&T and Lifetime. The Company also owns stakes in internet, mobile and market services companies such as Complex, Awesomeness TV, Buzzfeed and Kobalt. The fastest growing part of Hearst includes significant holdings in health care, automotive and financial services information companies, such as Fitch Ratings. Hearst also holds significant commercial real estate interests as well as forestry and solar operations and cattle and farming operations on ranches. Hearst has more than 15,000 employees, over a dozen offices internationally and is a fortune 500 company by size on all metrics.

Human Capital Management (HCM) is a centralized organization that provides technology, customer services, and support to the Hearst business units on the Oracle Cloud platform.  We provide services to 8 business units and over 360 legal entities.  On the Oracle Cloud platform we support the following application: Taleo, Core HR, LMS, Onboarding, Offboarding, ERP, ePBCS, ARCS, FCCCS, EDMCS and ADW.

DELIVERABLES AND KEY JOB RESPONSIBILITIES: 
 

  • Act as right-hand to SVP and Executive Director, providing direct administrative and personal support.
  • Create, organize and maintain paper and electronic files.
  • Prepare and format documents in Microsoft Word, Excel and PowerPoint, and in Adobe Acrobat.

  • Work collaboratively with administrative staff across multiple businesses.

  • Manage and maintain an extremely busy schedule/calendar, making last minute adjustments when required, including booking and rescheduling multiple meetings across different time zones.

  • Coordinate travel arrangements for domestic and international travel, including creating registrations (when necessary) and detailed itineraries.

  • Act as first point of contact and gate-keeper, answering inquiries and handling correspondence via email.

  • Prepare and submit expense reports, legal invoices, and check requests in a timely and accurate manner.

  • Monitor incoming email, flagging messages requiring immediate attention or action and proactively responding or delegating when appropriate.

  • Track meeting follow-ups and deliverables.

  • Collect and prepare information and presentation materials for use in discussions/meetings of executive staff and outside individuals.

  • Act as office manager for the entire HCM team including but not limited to ordering supplies, booking travel, coordinating meetings (scheduling, room reservations, food and beverage, audio visual support, materials, visitor support) and other general office duties.

  • Complete special projects as needed.  

EXPERIENCE AND KNOWLEDGE: 
 

  • Bachelor's degree required.
  • Minimum 5 years related work experience required in providing executive level support. 

  • Advanced skills with Microsoft applications including Outlook, PowerPoint or Access and other web-based applications, and advanced proficiency in Word.  May be required to produce complex documents, perform analysis and maintain databases.  Comfortable with technology.

  • Extremely detail oriented, strong ability to multi-task and prioritize, acute focus on providing top-tier service.

  • Team player and positive attitude.  Conscientious, diligent, and a strong work ethic.

  • Strong understanding of business document formatting (correspondence and legal documents) and office etiquette.

  • Careful proofreader.

PERSONAL ATTRIBUTES: 

  • The successful candidate must bring a high level of ethical, intellectual, professional and personal values that complement the team and company culture.
  • Ability to maintain confidentiality and discretion in regards to all company data. 
  • Strong relationship builder with internal and external stakeholders. Ability to interact with all levels and functions in the organization. 
  • Analytical, process, data driven mindset. Works to continuously improve what is in place while minimizing cost and maximizing quality. 

 

PRIMARY LOCATION:  New York, NY

 

 

 

 

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Hearst
Hearst is a leading global, diversified media, information and services company with more than 360 businesses.

Hearst is a leading global, diversified media, information and services company with more than 360 businesses. Its major interests include ownership in cable television networks such as A&E, HISTORY, Lifetime and ESPN; global financial services leader Fitch Group; Hearst Health, a group of medical [...]



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